How to Manage and Complete Adoption Paperwork

 

When my wife and I meet new people, I love explaining what I do for work and the joy I get from helping guide families throughout their adoption process. I love sharing the adoption stories and testimonies of the families we work with, and how each have a personal and unique journey through adoption. For those looking to build their family through adoption, the process is indeed a journey; one that will be simultaneously life-giving and challenging. As with any journey, often times the hardest part is getting started.

 

I find this to be especially true with the families I work with as they begin to navigate the adoption paperwork stage of the process.  Adoption paperwork is a necessary and vital part of the adoption journey, but it can definitely feel overwhelming for families.  Even the most organized of couples tend to have a hard time keeping it all together! At Nightlight Christian Adoptions, we acknowledge the difficulty of this process, so we have compiled a few tips to help families manage, and ultimately complete, their adoption paperwork.

 

     1. Break Paperwork Down to Manageable Pieces

 

One of the biggest mistakes I see families make in the adoption paperwork phase is when they try to take on every form at once. This usually starts out with good intentions as the family is driven by their excitement to keep the ball rolling, but it is almost always met with them becoming overwhelmed. Instead, we recommend that families break their paperwork down into manageable pieces.

 

Breaking the paperwork down is a beneficial way to both organize forms and find peace of mind by putting your work into perspective. A helpful way to do this is to separate the paperwork into corresponding sections in a folder or binder. An example breakdown of this is as followed:

 

  • Agency Forms
  • Home Study Forms
  • Financial Forms
  • Dossier Forms
  • Education Forms, etc.

 

Another way to break down the paperwork requirements is to separate responsibilities between you and your spouse. You can designate who fills out each section of forms and come together on the forms that require both adoptive parents to complete. Regardless of one’s method, breaking down the paperwork into pieces helps families manage their work and prevents them from becoming overwhelmed with the process.

 

 

  1. Utilize Your Checklists

 

A helpful tool that every Nightlight office provides for families is a checklist for the supporting documents of each case stage.  Viewing the adoption paperwork broken down as a checklist allows a family to physically track their progress towards completing their required forms. We advise families to always keep these checklists handy, and to utilize their own created checklists if it helps them understand the process more tangibly. For families with children in the home, this is also a way to get them involved in the adoption process. One idea for families with little ones is to have a checklist of adoption paperwork on a whiteboard or poster board where they can help you place a sticker or draw a checkmark when and item is completed. This could be a fun way to have the whole family feel a part of the adoption process while giving you a visual of your progress.

 

  1. Make Copies of Everything You Complete

 

Often times I find that families become so focused on filling out and uploading/mailing their forms that they forget to make copies for their own records. This causes an issue later in the process when a document needs to be resent or referred to, only for the family to realize that they mailed or discarded their only copy. Several of the documents completed during the adoption paperwork phase will need to be referred to again in the process, and ensuring that your family has access to what you have already completed will save a lot of time and energy in the future.

 

Your family might choose to store everything online or through hard copies, but regardless of the method it is important to keep records of your paperwork throughout the entire adoption journey. For example, a family that is adopting internationally might think that they are finished with their paperwork once they have arrived back in the U.S. with their child. However, in reality they will need several of their documents in order to obtain the child’s social security number, U.S. Passport, and start the re-adoption process if applicable. So a good rule of thumb is to always back-up and keep record of every document you complete!

 

  1. Don’t Be Afraid to Ask For Help

 

This tip might seem like a no-brainer, but you would be surprised how frequently I hear from families who are hesitant to ask for help from their agency caseworker or adoption advisor. At Nightlight we are always willing to help walk our families through the process: from start to finish! This includes the paperwork phase, as we recognize the amount of work that is required and the confusion that comes with the process. From application, to home study, to dossier, to post adoption; whatever questions you might have regarding paperwork during your adoption journey, your Nightlight adoption advisor or caseworker is willing to help you find a solution.

So although paperwork is not the most exciting part of your adoption journey, it is something that is vital to the process. Instead of becoming overwhelmed with the amount of forms and documents, utilize the tools at your disposal to organize and manage what needs to be completed. As always, Nightlight Christian Adoptions is here to see that your journey end with you welcoming your child into a loving home.

 

written by John Hewitt, M.Div.| Home Study Coordinator

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